Vendor Guide to Central Florida Health Care

Welcome to the Central Florida Health Care, inc (CFHC) vendor page. The purpose of this Web page is to serve as an informational resource for vendors interested in doing business with CFHC. It was designed to provide a simple, user-friendly overview of the policy and procedure that directs our activities during the acquisition of goods and services.



Table of Contents
  • Introduction

  • General Information

  • Becoming a Vendor

  • Vendor Diversity

  • Formal Solicitations

  • Invoicing and Payment

  • How You Can Help Us Do a Better Job

  • Forms

  • Miscellaneous Information



The following information is a guide to vendors and suppliers who want to do business with CFHC. Please take a moment to review it completely. If you have any questions after your review, please feel free to contact the appropriate person using the information provided in this Web page.


General Information

The primary point-of-contact for matters relating to acquisition is the Central Florida Health Care,inc Purchasing Department. The purchasing department may be contacted during its business hours of 8 a.m. to 5 p.m., Monday through Friday, with the exception of public holidays.


This department is located at: 
47 5th St NW
Winter Haven, FL 33881


Becoming a Vendor

The purchasing department asks that interested vendors first complete and provide vendor acknowledgement and conflict of interest disclosure form to the department. Appointments are recommended in the event that you want to meet in person to discuss or clarify the content of your form.


Vendor Diversity

It is the policy of CFHC, consistent with state and federal law, to provide opportunities for conducting business with small business enterprises, and to give responsive, responsible vendors a fair and equal opportunity to compete for CFHC business. You can provide such information about your vendor status to us with your vendor acknowledgement and conflict of interest disclosure form.


Formal Solicitations

Formal solicitations, e.g. requests for proposals, for purchases with an estimated value of $500.00 or more contain detailed specifications describing the instant acquisition and are awarded to the responsive, responsible bidder with the lowest cost to CFHC. In determining whether a vendor is responsive and responsible, such factors as the thorough completion of the solicitation response, facilities, capacity, experience, previous work and financial standing are taken into consideration. The lowest cost to CFHC is determined on the basis of cost alone or on a cost per quality point basis. The cost per quality point basis makes use of points assigned to factors other than cost. To determine the lowest cost per quality point, the proposed cost of the goods, materials or services is divided by the total quality points assigned to the proposal. Each solicitation will describe the method to be used in selecting the successful vendor. CFHC reserves right to reject any and all responses to a solicitation.


Invoicing and Payment

Purchase orders are issued for officially authorized purchases of CFHC. The Community health center  is not responsible for the payment of purchases made without an official purchase order. Vendors who proceed with the performance of any work or the delivery of any supplies without a purchase order do so on their own recognizance. CFHC is exempt from state sales. Purchase orders include the address to which materials should be delivered and the address to which invoices should be submitted. Submitted invoices should include the purchase order number, a description of goods or services furnished, quantities, unit prices, extensions, and payment terms. Incomplete invoices can result in a delay of payment. Please do not submit invoices prior to the delivery of goods or services. The accounts payable function can be reached at (863) 452-3000 for questions regarding the payment of existing invoices.


How You Can Help Us Do a BetterJob
  • Contact CFHC Purchasing Department and introduce yourself.

  • Call ahead to schedule an appointment if you want to visit in person.

  • Keep us supplied with your latest catalogs and price lists.

  • Keep us informed of your back order situations, plant closures, impending shortages or strikes.

  • Refrain from offering gifts or gratuities that may influence or affect CFHC purchasing decisions. It is preferred that incentives take the form of quality or price considerations.

  • Determine if the CFHC staff member conducting business with you is authorized to do so.

  • Inform the purchasing department if specifications for a product can be improved to provide either better quality or longer life, and/or reduce its cost.

  • Include CFHC purchase order number and complete delivery address on your shipments to us.

  • Follow through on orders to ensure delivery to the CFHC as promised.

  • Include the CFHC purchase order number on your invoice.



All Vendors must complete this form and e-mail it to


Miscellaneous Information: A Smoke-Free Facility

Improving health and maintaining a healing environment has always been the top priority for CFHC.  It is the key reason why a totally smoke-free environment has been established. CFHC policy on smoke-free environments includes building interiors and all outdoor areas surrounding the facilities and buildings.

The decision to eliminate all smoking — including parking areas and sidewalks — is based on the fact that any tobacco smoke, including second-hand smoke, carries a health hazard for which there is no risk-free level of exposure. The totally smoke-free policy provides employees, patients, visitors, volunteers and students with the protection they deserve from the unhealthy and damaging impacts of tobacco.